Everything your control room needs, in one system
Keylogg connects keys, properties, staff, activities and billing — so your team stops juggling paper logs, spreadsheets and messaging apps.
Secure multi-tenant key & property register
Every firm gets fully isolated data (true multi-tenancy). Build a complete register of clients, properties, key sets, fobs and access codes.
- Unlimited clients, branches, properties and key bunches
- Risk notes, alarm instructions and emergency contacts per site
- Powerful filters by client, branch, status, type and retainership
- Import from CSV, export to Excel & PDF
Real-time logging with GPS & timestamps
Log unlocks, lockups, ad-hoc key collections, scheduled mobile patrols and alarm responses — each with a verified location and time.
- Full status lifecycle: Pending → Overdue → Due → Enroute → On Site → Off Site → Submitted → Completed
- Timestamp + GPS captured on every action
- Service types incl. Lockup, Unlock, Scheduled Patrol & AdHoc Alarm Response
- Track key numbers and key bunches against each job
Staff, subcontractors & rostering
Manage your officers and subcontractors, then plan their week visually with a drag-and-drop roster.
- Assign guards/key-holders to properties and shifts
- Track scheduled vs actual timings with late-arrival alerts
- Manage subcontractor staff and permissions
- Bulk edit and export the weekly roster
Automated retainership & ad-hoc invoicing
Billable events are captured automatically as work happens, so you generate accurate invoices in minutes — not days.
- Build retainership (recurring) invoices per client and period
- Choose which columns appear on PDF & Excel exports
- Auto-capture unlocks, patrols, call-outs and inspections
- Full audit trails and exportable compliance reports
Built for the way security teams actually work
Dedicated Client Portal
Clients see real-time status, patrol logs and reports for only their sites — never your internal data or other clients.
Custom Digital Forms
Purpose-built inspection, handover and incident forms with mandatory photos, notes and audit validation.
Messaging & Notifications
Internal team messaging plus automatic client notifications keep everyone informed.
Roles & Permissions
Role-based access with secure cloud storage keeps sensitive site data locked down.
Officer Mobile App
One-tap patrol completion, live GPS, digital checklists and instant supervisor visibility from any phone.
Reports & Dashboards
Live operations dashboard plus exportable reports designed around SIA compliance.